20 Tips to Use Notes App on iPhone and iPad Like a Pro

Despite the stiff competition from the popular third-party note-taking apps, “Apple Notes for iOS” has been able to stand out. The app has added several impressive goodies in recent times to become an even more efficient tool. Yet to get the most out of it? We’ve shared the coolest Notes app tips and tricks to help you use this app like a pro!

Whether you are a businessman, a 9 to 5 workaholic or a responsible housewife, these tricks can come in very handy for you. Aside from letting you customize the app or keep everything in the right sync, they can also let you shield your private notes. Jump right in along with me to have a glance at the smart tricks!

20 Tips to Use Apple Notes App on iPhone and iPad to Be a Master of It

#1. Change Default Notes Account Location

Did you know that you could change your default notes account location? By default, your files are saved in the iCloud. However, you can choose to keep them locally on your iOS device or even Gmail.

To do so, head over to Settings app → Notes → Now, you can turn on the switch next to On My iPhone Account to save the account locally. Besides, if you wish to store the notes to Gmail, tap on Default Account and choose it.

Change Default Notes Account Location on iPhone

#2. Perfectly Sort Notes

One of the simplest ways to keep your notes in line with your workflow is to ideally sort them. You can choose to segregate your files based on Date Edited, Date Created and Title.

To get it done, open the Settings app on your device → Notes → Tap on Sort Notes By → and then choose the preferred option.

Sort Notes on iPhone

#3. Recover Deleted Notes

You’ve accidentally deleted an important note and regret your action. No longer! iOS lets you restore the deleted notes with ease.

All you need to do to bring those removed files into life again is open the Notes app and head over to the Recently Deleted folder → tap on Edit at the top right → tap on the notes which you want to recover and then tap on Move To at the bottom left → tap on Notes folder.

Recover Deleted Notes on iPhone and iPadAlternately, when you are in the Recently Deleted folder, tap on the note you wish to restore. Then, double tap anywhere on the screen. A popup will show up on the screen, tap on Recover.

One thing worth remembering is that you will be able to restore the deleted notes only within 30 days. Then after, the app will permanently delete them.

#4. Export Notes As PDF

PDF (Portable Document Format) remains the most popular file format across the spectrum. And the best thing is that you don’t need a third-party tool to convert your notes into this format.

If you ever decide to export your note as PDF, simply hit the share button and then choose Create PDF in the Share Sheet → next you can annotate the file using the Markup tool.

Convert your notes into PDF file on iPhone and iPad

Once you have annotated the note, tap on Done button → Select Save File To and then save it in the Files app.

Export Notes as PDF on iPhone and iPad

Note: If you want to send the PDF file via email or Messages, tap on the share button and then choose the preferred medium to send it.

Send the Note PDF file via email on iPhone and iPad

#5. Search Within Notes

Imagine a situation where you want to easily jump to the specific points in a long note or rather scan through some of the main points. What would you do? Read the file–line to line! It would be hell time consuming and old-fashioned.

There is a built-in search tool that allows you to quickly search within notes. Simply tap on the share button and then select Find in Note button in the share sheet.

Tap on Share and Select Find in Note button in iOS Notes App

On the next screen, enter the word that you want to find. The word will be automatically highlighted. You can use the upward/downward arrow to navigate through the highlighted word.

Search Within Notes in Notes App on iPhone and iPad

#6. Add Notes to Lock Screen

Times when you are on a long shopping spree and have to often take a peek at the checklist; you’d want to make it easier to access the list. That’s why it would be apt to add your Notes to the Lock screen so that you can jump into them instantly.

iOS allows you to choose whether to access the last note or create a new one from the LS. (Settings → Notes → Access from Lock Screen). Once you’ve configured the setting, you need to add its widget to LS. To find out more about how it works, head over to this complete guide.

How to Add Notes to Lock Screen on iPhone and iPad

#7. Add Notes to Control Center

How about putting the Notes into the Control Center? If you wish to enhance its accessibility, it could be worth having a look at. Personally; I find it pretty neat and therefore I’d recommend you to have a go at it as well.

To add it, open Settings app → Control CenterCustomize Controls → Find Notes under More Controls section and then tap on the “+” button to the left of it.

Add Notes to Control Center on iPhone and iPad

#8. Use Tables in Notes

You are on the fly and suddenly remember that you had to create a sheet for the meetings that are planned for the next month. Don’t worry! The Notes app is good enough to let you make a pretty workable sheet using tables.

When you are within a note, tap on the screen to bring up the keyboard along with other options. Check out the tiny little table icon to add it. Then, you can add more row and column as per your need. To read more about this useful hack, jump over here.

Insert Table into Notes App on iPhone or iPad

#9. Invite Your Friends to Make Changes

It’s indeed fun to collaborate with friends. So, whether you are planning a huge party for all of your funny buddies or working on a project, you can invite your friends to make changes in the shared note.

To allow your friends to edit the file, tap on the people button and then choose how you’d like to send your invitation. You can send the invite through several mediums like Messages, WhatsApp, email and more.

Invite Your Friends to Make Changes in Notes on iPhone or iPad

#10. Scan Document

Still using third-party apps to scan docs? You are either unaware of the built-in document scanner or not running the latest (iOS 11 /12 or later) iOS versions on your iPhone.

While creating a new note, if you ever need to scan something, hit the “+” button and choose Scan Documents. Then, it’s business as usual.

Scan Documents in Notes App on iPhone and iPad

#11. Share Links and Text to Notes App

Aside from working as a versatile note-taking tool, “Notes” app can also function as your extensive storeroom. I mean you can use this app to store all of your favorite links and also the piece of text you wish to read at your leisure time.

Beyond the fun part; save this hack for your serious research that requires getting to the root cause of an issue and mentioning every subtle detail.

To share a link to the Notes app, Go to the link you wish to share → tap on the Share button → Add to Notes in the share sheet and then drop it into your favorite note.

Share Links to Notes App on iPhone and iPad

To share text, touch and hold any word and then drag the tiny handle to select the text. Next up, hit Share → pick Notes in the share sheet. Finally, save at your preferred destination.

Share Text to Notes App on iPhone and iPad

#12. Organize Notes in Folders

There are several ways you can keep all of your notes organized. And one of them is to create a specific folder for a particular thing. Say, you like saving interesting parts of stories that you come across. Make a special folder for it so that you will be able to access all of your saved stuff quickly. It can go a long way in keeping everything in the perfect order.

To create a folder, head over to the folders screen. Then, tap on New Folder → give it a suitable name and hit Save.

Organize Notes in Folders on iPhone or iPad

#13. Add an attachment

Let’s say you are planning a wonderful trip and using Google Maps to find out more about the destination. You’ve collected some vital info like restaurant address and want to save it to your notes. Well, you can easily add an attachment to it from a third-party app.

All you need to do is smash the share button and select Add to Note in the share sheet. In the end, drop the attachment to your preferred note.

Add an attachment in Notes on iPhone and iPad

#14. View all of your Attachments

If not managed properly, attachments can clutter the entire app. The good thing is that you can easily keep track of all the added stuff.

To do so, launch Notes appopen a folder → hit the attachments button at the bottom left.

View all the Attachments in Notes App

On the next screen, you should see all of your media files and other stuff in different categories like Photos and Videos, Sketches, Scans and more.

To find out in which note a particular attachment has been added, tap on Show All next to a category → touch and hold a file and then tap on Show in Note in the popup window.

Find out which note a particular attachment has been added

Sticky Note: If you don’t want to keep an attachment any longer, touch and hold it. Then, tap on Delete in the popup.

#15. Pin Notes

Supposing you have created many lists in the Notes app. And every time you want to access a specific one, you have to dig through the entire lineup. Why not pin the most essential note so that it will be displayed right at the top. Thus, your eyes can quickly spot it.

To get it done, launch Notes app → tap on the folder → then swipe right on the specific note and hit the pin button.

Pin Notes on iPhone and iPad

Later if you want to unpin it, swipe right and hit the unpin button.

Unpin Notes on iPhone and iPad

#16. Change Lines & Grid

If you like customizing your note, you shouldn’t let this one go away. What it basically does is allow you to change the paper style of the file. Currently, there are seven styles including the default one to choose from.

To do it, open the desired note and hit the Share button → select Lines & Grid → now choose the preferred paper style.

Change Lines & Grid in Notes App on iPhone and iPad

#17. Edit Text With Ease

Often find it a bit complicated to edit text on your iOS device? It’s not just you I was also in the same plane until I came to know about the hidden trackpad.

Though this feature works best on 3D Touch-enabled devices, Apple has made it available on the non-3D Touch devices as well in iOS 12. To get to know about it, check out this hands-on guide.

Turn iPhone Keyboard into a Trackpad
#18. Hide Keyboard On Your iPad and iPhone

After creating the note, you want to take a close look at everything. And therefore, you wish to put the keyboard away from the screen for a while.

On your iPad, tap on the small keyboard icon to hide the keyboard.

Hide Keyboard on iPad

On your iPhone, simply swipe down from the middle of the screen to conceal the keyboard.

Hide Keyboard in Notes App on iPhone

Needless to mention, you can just tap on the screen to bring it up again.

#19. Drag and Drop Text and Media on iPad

“Drag and Drop” can turn out to be a huge boost for your productivity. It works seamlessly on Apple’s tablet, allowing you to drag text, images and more and drop them to your favorite notes.

To drag and drop text, touch a word and then drag the small handle to select the text. Next up, touch and hold the selected text and drag it to the note where you want to save.

To drag and drop images and videos, open your photo library → touch and hold a photo and drag it. While still holding the image, use another finger to choose more photos. Then, drag them to the Notes app and drop them to the preferred folder. To know more about this feature, follow this complete guide.

Use Drag and Drop in Notes App on iPad Pro

#20. Lock Your Note

Just when I was about to wrap up this roundup, this one struck my mind. And frankly speaking, I just didn’t want to miss out on this security feature. If you don’t want anyone to bump into your private note, you can lock it out. It’s dead simple to do.

Simply launch Settings appNotesPasswordenter the password and verify. You will also need to enter a hint. In the end, tap on Done to confirm

Set Password in Note Settings on iPhone and iPad

Now, if you want to lock a note, head over to it and open the same in the Notes app → tap on Share button → Lock Note and then enter the password and hit OK in the popup to confirm.

Lock Your Note on iPhone and iPad

Now, you have to use your Face/Touch ID or password to unlock the note.

And that’s it, friends!

Stay Tuned In For More…

Assuming you’ve liked exploring the above tricks along with me. Which ones have caught your eyes? Offer up your thoughts about them.

Besides, let us know the wildcards that are worth adding to the lineup.

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The founder of iGeeksBlog, Dhvanesh, is an Apple aficionado, who cannot stand even a slight innuendo about Apple products. He dons the cap of editor-in-chief to make sure that articles match the quality standard before they are published.