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How to change default account for Notes app on iPhone and Mac

The Notes app is a fantastic tool for managing your ideas and thoughts. However, knowing how to change the default account in Apple’s Notes app is essential for managing multiple accounts and syncing data across devices. This guide will show exactly how to do it!

Why should you set a default account for Apple Notes?

  • Simplified access to your notes: By designating a default notes account, all new notes will automatically be saved in that particular account. Consequently, you can effortlessly access your notes from any device by just logging into the desired account.
  • Organize your notes: If you have multiple accounts for Apple Notes, you can categorize them based on your needs. For example, you can assign one account for work-related notes, another for personal notes, and a third for shared notes. This approach facilitates efficient note organization and quick retrieval.
  • Data security: By setting a default Notes account, your notes will be duplicated and stored in two separate locations. This duplication becomes invaluable in the event of any mishaps affecting one of your accounts. For instance, if your device is misplaced or stolen, you can still access your Notes from other devices.

Set Default Account for Notes on iPhone or iPad

  1. Launch the Settings app on your iPhone.
  2. Scroll down and select Notes.
  3. Select Default Account.
  4. Choose your desired option from iCloud, Email, or On My iPhone.

    Set Default Account for Notes on an iPhone or iPad

Additionally, if you don’t see the On My iPhone option in the Default Account section, you can turn it on by going to the Settings app → Selecting Notes → Look for the “On My iPhone” Account, and toggle the button next to it to the on position.

Set Default Account for Notes on Mac

  1. Launch the Notes app.
  2. Click Notes in the menu bar → Choose Settings from the dropdown.
    Alternatively, you can press Cmd + (,) together to access the Notes app settings quickly.

    Click Notes in the menu bar and choose Settings from the dropdown
  3. Click the dropdown button next to the Default account.

    Click the dropdown button next to the Default account
  4. Choose one of these options: iCloud, Email, or On My Mac.

    Choose an option from the list

If you don’t see the On My Mac option in the Default account menu, you can enable it by following these steps: Launch the Notes app Settings → Ensure that the checkbox next to Enable the On My Mac account is checked.


Can I have multiple default Notes accounts on my iPhone or iPad?

No, you can only set one account as the default Notes account on your iPhone or iPad.

Can I sync my Notes across devices after changing the default account?

Yes, as long as you have enabled iCloud syncing for your notes, you can keep your notes in sync across devices even after changing the default account.

What happens to my existing notes when I change the default account?

When you change the default app on your iPhone, iPad, or Mac, it has no impact on your existing notes as they remain in their respective accounts and continue to be accessible.

Can I move notes from one account to another?

Yes, the native Notes app on your Apple device lets you move notes from one account to another.

Wrapping up…

Congratulations on changing the default account for Notes App! It’s an easy and practical way to manage your notes. For more such tips, you can refer to our complete guide on Apple Notes.

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  • Bhaskar

    Bhaskar is a tech guru who turned wordsmith. Hiding his B.Tech degree in a closet, he ditched the corporate path to simplify tech for everyone. For the past 5 years, he's been dishing out how-tos, reviews, and sharp insights. But there's more! He's a witty interview champ and has been sharing his wisdom for 3 years. Furthermore, he has honed his editing skills for 1.5 years and is now delving into marketing to assist newcomers. When not jamming his fingers on those mechanical keyboards, you may find him on strings or engaging in sports. And by evening, his quotes will be appearing on your Instagram feeds.

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