How to use and customize Share Sheet on iPhone in iOS 16

How to Customize the Share Sheet on iPhone and iPad

iOS 16 provides several methods to share your photos, files, etc., through a wide range of apps. According to your activities, your Share Sheet is automatically updated. On the other hand, to make sharing easy, you may customize it on your iPhone. So, let me show how you can use and customize Share Sheet on your iPhone and learn more about the three menu options.

What is Share Sheet on iPhone

The Share Sheet extension on iPhone allows sharing anything from your iPhone. It has a three-part sharing section to perform actions on your chosen item and share material with other devices and apps. You may open the Share Sheet in several ways. You often tap the Share button or select Share from a context menu. 

  • Share button: It resembles a box with an arrow. the Share button You may find it in the toolbar of apps like Photos and Safari. Tapping the button will open the Share Sheet to share your chosen material.
  • Context menu: When you long press on any images, videos, or files, the Context menu pops up. The horizontal context menu will display a Share option if you highlight text on a Safari web page. Besides, you will get a vertical context menu if you touch and hold an image.
  • Sharing in third-party apps: The Share button could be concealed behind a More button in third-party apps like Instagram and Reddit. Other apps, such as YouTube and Tumblr, have share buttons (a forward arrow). Tapping on it, simply turn on the Share Sheet menu with fewer choices.

Even though you may access Share Sheet in most apps, some still only allow you to share material within their ecosystem. For instance, the Share option on Facebook enables you to share a post through Messenger or your Facebook page.

How to use Share Sheet on iPhone and iPad

As mentioned before, the Share Sheet has three different sections. Let’s discuss this in detail.

  1. Recent contacts: The first section shows your most recent contacts and the apps on which you interact with them. If you contact the same person using two separate apps, they can appear twice on this list. Please note the item will be shared on the chat box of that contact. 
  2. Share to other apps or AirDrop: The next section combines sharing options for built-in and third-party apps of your iPhone. Depending on the app, each will have a different set of actions for sharing. AirDrop is the first sharing option. It enables sharing between Apple-only devices. Here’s our guide on how to use AirDrop to share items
  3. Other sharing actions: A list of activities you may do is shown in the Share Sheet’s third section. For example, cross-posting and sharing a link to an active Reddit chat topic are available options.

    How to use Share Sheet on iPhone and iPad

The process doesn’t always have to include sharing, however. The list changes depending on the program being used and the kind of file you choose. For instance, in addition to sharing photos, the Photos app’s Share Sheet also allows you to copy, play, and set any image as your iPhone’s wallpaper. In Safari, a website may be bookmarked or added to your Favorites list.

How to edit Share Sheet on iPhone or iPad

You may customize Share Sheet on iPhone or iPad for a more unique experience. Let me show you how to add apps to Share Sheet on iPhone, remove the ones you don’t use, and rearrange the order.

  1. Select the Share icon in any app.
  2. Swipe left the app icons to end and tap More.
  3. Choose Edit from the upper right corner.

Add apps to Share Sheet

Scroll down the Suggestions list and tap the green plus (+) sign beside the app you want to add to Favourites. 

Add apps to Share Sheet on iPhone

Rearrange Share Sheet Icons

Tap and hold the three lines beside the app name and drag it up or down according to your preference.

Remove an app from Favorites

Select the red minus (-) button on the left of the app you wish to discard from the Favorites list. Then tap Remove. So, the app will again appear in the Suggestions list. Note: You can not remove AirDrop.

Turn off an app from Share Sheet

Toggle off any app to prevent it from showing up on your Share Sheet. But first, you must first remove it from the Favourites list. Remember, you can’t disable the Messages, Mail, and Books apps. 

After editing the Share Sheet on your iPhone, tap Done twice to save the changes.

Customize Share Sheet’s App Sharing Bar on iPhone

How to edit Share Sheet Actions List on iPhone

Under the app sharing bar, you may see a list of multiple actions like Copy Photos or Save to Files. These are also shown depending on how you use your phone. The Actions List has three sections to edit: Favourites, Photos, and Other Actions. 

  1. Launch Photos and pick any image. 
  2. Tap Share.
  3. Scroll down and select Edit Actions.
    • Add actions to Favourites: Tap the green plus (+) sign of any actions available.
    • Rearrange favorite actions: Long press the three-line icon on the left and move the action up or down. You can only reorder the Favorites list of actions.
    • Remove actions from Favorites: Select the red minus (-) button and tap Remove.

      Remove actions from Favourites in share sheet on iPhone
    • Disable an action from Share Sheet: If you don’t want any action to appear on Share Sheet, just toggle it off.

4. To save your changes, tap Done.

So, that’s all for today!

Now you can customize Share Sheet on iPhone, add your preferred apps and organize the action list according to your preferences. Over time, having a customized share menu might save you time.

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  1. Hi Ava, would you have any idea why the choice of apps on the style is so limited? To give some background, each time I click on a link to a YouTube video in twitter safari or chrome open. There’s no way to send that link to YouTube which is quite annoying bc the only way to view the video in the native YouTube app seems to be to look the video up in YouTube. I observed similar behaviour when clicking on NYT links. I don’t get why the nyt app doesn’t open

  2. Hello Stephan, thanks for asking.

    First, ensure you have the latest iOS version and updated your YouTube app. From Twitter, tap and hold the YouTube link you want to open. It will show a preview in a pop-up window. Now the video will start playing in the window. Tap it, and you will be redirected to the YouTube app.

  3. This is all the same info for the last 5 years.

    How do you edit the “print” function? It has presets but no way to create or edit the presets. Thanks

    1. Unfortunately, Apple only allows you to change the print’s paper size from Share Sheet. If you want to customize your documents, you may use the printing apps on your iPhone.

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