How to schedule emails on iPhone, iPad, and Mac (verified method)

How to schedule emails on iPhone iPad and Mac

Some emails are only effective when sent on time, like early-morning task lists, reports, or birthday wishes. A handy trick is to schedule them, so they reach the receiver on time. And though the default iOS and macOS Mail app doesn’t support such a feature, there are tricks and hacks to schedule emails on iPhone, iPad, and Mac.

Let’s dive right in.

How to schedule emails on iPhone to send later

Since the default iOS Mail app does not have the feature, we will have to rely on third-party mail apps such as Spark, Gmail, Microsoft Outlook, Newton Mail, etc. The best part is that it’s pretty simple; let me illustrate by taking Spark and Gmail as an example.

Schedule emails on iPhone or iPad via Spark

If you don’t already have the Spark app, download and log in with your email account.

  1. Tap on the Pen icon to create a new email.
  2. Select the recipient, subject, and write the message as usual.
  3. Now, tap the Email Scheduling icon in the bottom-right corner.
  4. Here, you can choose from the pre-defined schedules or select a custom date by tapping Pick date.
    Note: Spark lets you schedule messages up to six months in advance.
  5. To send the mail, tap on the Send icon in the top-right corner.Schedule emails on iPhone and iPad via Spark app

Your message will be automatically sent on the desired date and time. Until it is sent, the message will be saved in the Outbox section.

Delete or reschedule the email on iPhone and iPad via Spark app

If you want to delete or reschedule the email, launch the Spark app → three horizontal lines → Outbox → select the scheduled email → Edit icon → Schedule icon → select Customize or Remove Scheduling accordingly.

If you prefer the Gmail app, check these steps:

Schedule emails in Gmail for iPhone and iPad

  1. Launch the Gmail app and tap Compose.
  2. Add the recipient, subject, and message. Now, select the three-dot icon in the top-right corner.Schedule emails in Gmail for iPhone and iPad
  3. Tap on Schedule send from the options.
  4. Choose from the options or tap on Pick date & time to select a custom date and time.Pick date and time to schedule emails in Gmail for iPhone and iPad

And it’s done. Notably, Google allows you to schedule up to 100 emails for years in advance.

If you want to cancel, view, or change the schedule, go to Gmail → Scheduled → select the email → hit Cancel send → tap email again → repeat steps from 2 to 4.

Cancel view or change the schedule emails in Gmail for iPhone and iPad

For more interesting Gmail hacks and tricks, check out our detailed guide here.

When it comes to Mac, you can either use a third-party app or a neat Automator trick to schedule emails.

How to schedule emails on Mac to send later

Automator is a pre-installed app on all Mac computers. It lets you create workflows and scripts and automatically perform repetitive tasks, including message scheduling in Apple Mail.

Set up email with Automator on Mac

  1. Launch the Automator app, select Workflow, and click on Choose.
  2. Search Mail on the sidebar Library section. Next, drag and drop the New Mail Message option into the main window.
  3. Now, compose your email, add recipient, subject, and type the message.
  4. After this, select the Send Outgoing Messages option from the sidebar, drag, and drop it below the current task in the main window.Send Outgoing Messages option to schedule email using Automator
  5. Go to File and select Save. Here, name the file, choose Application from the File Format menu, and hit Save.Name the file, choose Application from the File Format menu and Save

Once you saved the file, you can schedule the email using the Calendar app.

Schedule email with Calendar app on macOS

  1. Open the Calendar app.
  2. Double-tap the desired date to Create an event.
  3. Name the event, set the time, and click on Alert from the menu.
  4. Go to Custom from the drop-down list & select Open file from the first box.From Custom setting select Open file in Calendar app
  5. Click on the next box, select Other, and add the automation file you have created.
  6. Change the Alert timing to At time of event’ and click ok.Select At time of event in Calendar app to schedule email

And that’s it!

The Calendar event will run the automation at the desired time and send the email. Ensure your Mac is on and connected to the internet at the time, or the event will be missed.

To continue scheduling emails with Automator, create a new workflow, or make changes to a saved one and add it to a Calendar Event.

While this is a handy tool, there are quite a few steps involved in the mix. Plus, it does not support attachments. You might want to try a simpler method using a third-party app like Spark.

Download the Spark app on your Mac and log in to your email account.

Schedule emails on Mac using Spark

  1. Compose an email, add the recipient, subject, and write the message.
  2. Click on the Schedule icon next to the Send button.
  3. Choose from the pre-defined dates & times or customize it as per your preference and click on Set Time when ready.Click on the Schedule icon in Spark app on Mac
  4. Now, click on the Schedule button to confirm the action.

It’s a pretty easy method to schedule emails from your Mac.

Enjoy your freedom by scheduling emails on iPhone, iPad, and Mac

While Apple is excelling at many things, the iOS app is not quite there yet. It lacks some basic cool features, including scheduling an email. Maybe that’s why the Cupertino-based giant allows switching your default mail browser on iPhone.

What are your thoughts about the default Mail app? Which third-party app do you prefer most? Do let us know in the comment section below.


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