Tips to Use Gmail App Like a Pro on iPhone and iPad

Gmail is the most popular email app in the sea of the best email apps for iOS. It is simple to use, easy to set up, and is excellent with mail notifications. The Gmail app supports dark mode, multiple accounts, chat labeling, smart reply, confidential mode, and much more. Here are some tips that will help you use the Gmail app for iPhone and iPad like a pro.

15 Tips to Use Gmail App for iPhone and iPad

Use Dark Mode

The Gmail App supports native iOS dark mode as well as has its dark theme settings. When you enable dark mode on your iPhone, the Gmail app also reflects it. But you can also play with the dark theme setting inside the app. For this:

  1. Open the Gmail app and tap on the three-lines icon from the upper left
  2. Scroll down and tap on Settings.Open Gmail App Tap on Three Lines and Tap on Settings on iPhone
  3. Finally, tap on Theme and select the desired option.Turn ON Gmail Dark Mode on iPhone

Change Conversation View in Gmail App on iPhone

Open the Gmail app and tap on the three-lines icon from the top left. Tap on Settings from the end.

Open Gmail App Tap on Three Lines and Tap on Settings on iPhone

Next, tap Conversation list density and choose from Default, Comfortable, Compact as per your preference.

Change Conversation View in Gmail App on iPhone

Configure Multiple Accounts

The Gmail app lets you add several accounts to it. The best thing is they need not be Gmail accounts only. It can be any other email service like iCloud, Outlook, Yahoo, IMAP, etc. Additionally, a unified inbox of all emails shown under ‘All Inboxes’ is the icing on the cake.

Set Up a Mobile-only Signature

Email Signature may have your contact information, name, quote, etc. It is automatically added at the end of the email you send.

  1. To enable Mobile Signature, tap on the three-lines icon from the upper left of the Gmail app. Next, tap Settings and select an account.Tap on Settings in Gmail App and Then Tap on Account
  2. Finally, tap on Signature settings, enable the toggle for Mobile Signature and type your signature. Tap the back button icon to save it.Set Up a Mobile-only Signature in iOS Gmail App

Set up Vacation Responder in Gmail app

  1. Tap on the three-lines icon from the top left. Under Settings, select an account.Tap on Settings in Gmail App and Then Tap on Account
  2. Next tap Vacation responder. Enable the toggle and select the first and last day. Type the email Subject and the Message.Set up Vacation Responder in Gmail App on iPhone

Set Default Apps for Gmail

Even with iOS 13, Apple does not let you choose system-wide default apps on the iPhone. However, the Gmail app allows you to select default apps for browser, maps, and calendar.

For this, open the Gmail app and tap the three-lines icon and tap on Settings.

Open Gmail App Tap on Three Lines and Tap on Settings on iPhone

Now tap on Default apps and make your selection. If certain apps are not there, you will be asked to Get (download) them.

Set Default Apps for iOS Gmail App

Label Your Mails

You can add labels to emails that you want to tag with a particular name. For this tap on the three-lines icon from the top right of the Gmail app. Under LABELS tap on Create new to have a new label.

Open Gmail App Tap on Three Lines and Then Tap on Create Label on iPhone

Create New Label in Gmail App on iPhone

To add an email to a label, open the email inside the app and tap on the topmost three-dots icon from the upper right. Next, tap on Change labels, select a label, and tap the tick mark.Add Label to Email in Gmail App on iPhone

Schedule your Email

It is effortless to schedule emails in the Gmail app on the iPhone. Once you do that, the email will be sent automatically at the time chosen by you.

Use Confidential Mode

Confidential mode assists you in protecting sensitive information from unauthorized access. With this mode, you can set an expiration date for the message and also revoke access at any time. Options like an email forward, copy, print, and download will be disabled for the recipient.

To send messages and attachments in confidential mode on Gmail:

  1. Tap on the plus (+) email compose icon inside the Gmail app
  2. Tap on the three-dots icon from the top right. Next, tap on Confidential mode.Tap on Compose then Three Dots and then Tap on Confidential mode in Gmail App
  3. Enable Confidential mode and tap on choose a duration under Set expiration.
  4. Under Require passcode, you can select Standard or SMS passcode.
  • Standard (No SMS passcode): Recipients using the Gmail app will be able to open it directly. Recipients who don’t use Gmail will get a passcode in email
  • SMS passcode: Recipients will get a passcode by text message. Ensure that you enter the recipient’s phone number, not your own

5. Tap on the tick mark icon from the top right.
6. Enter the recipient’s email address, subject, and email text. Finally, send the mail as usual.Use Confidential Mode for Email in Gmail App on iPhone

Swipe on Profile Picture to Change Accounts

If you use multiple accounts in the Gmail app, you will love this option. To switch the inbox from one account to another, simply swipe down the small profile picture on the top right.

Work with Bulk Emails

Open the Gmail app and long press on an email. It will get selected. Next, tap on other emails to select them. After that, use the icons from the top. You may also tap the three-dots icon for more options.Select Emails and Choose Preferred Option to Work with Multiple Emails in Gmail App

Get Only for High Priority Email Notifications

Nowadays, we sign up for so many free and paid services that regularly send email updates. A big chunk of them are irrelevant or not worth checking instantly. If you are tired of your iPhone always buzzing with email notifications, this setting might help.

  1. Open the Gmail app and tap on the three-lines icon from the top left. Next, tap on Settings.Open Gmail App Tap on Three Lines and Tap on Settings on iPhone
  2. Select an email account and tap on Notifications.
  3. Choose High priority only. After this, you will receive notifications only about those emails that Google identifies as high priority.Get High Priority Email Notifications from Gmail App on iPhone

Mute Threads

Are people choosing ‘Reply All’ and thus you are getting too many emails that are not relevant to you in a thread? The mute option will help. Open that mail and tap on the three-dots icon from the top right. Tap on Mute. After this, new emails from this thread will be archived automatically.

Mute Mail Thread in Gmail App on iPhone

Block or Report Spam

Tap on the lower right three-dots icon inside an email and select Block “name.”

Block Sender in Gmail App on iPhone

To report spam, tap on the top right three-dots icon. Next, tap on Report spam.

Report Spam an Email in Gmail App on iPhone

You can also choose Unsubscribe, Mute, Mark as not important, etc.

Turn off Unread Email Count from Gmail App Icon

If you have too many unread emails, there will be a red badge on the Gmail app icon on the Home screen. You may see how to turn this off. After that, the unread email number will not be there.

Signing off…

These are some of the useful tips to get the best out of the Gmail app on your iPhone and iPad. You can explore more helpful settings and options under the Settings of the Gmail app. Next, you may like to read about some excellent tips to use the in-built Mail app like a pro.

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Jignesh Padhiyar is the co-founder of iGeeksBlog.com who has a keen eye for news, rumors and all the unusual stuff that happens around Apple products. During his tight schedule, Jignesh finds some moments of respite to share side-splitting contents on social media.