Gmail for iPhone & iPad: Tips to Use the Gmail app Like a Pro

By now, quite a lot of Gmail users use the official Gmail app for iPhone/iPad instead of configuring stuff on the default Apple Mail app. In a way, the Gmail app is much simpler to use, easier to setup and also, a little easier to configure.

Although criticized sharply for a lot of feature-lacking initially, Gmail for iOS has grown up to be a robust interface to manage your email. Surely, there are things like “creating new labels” that are still missing but how often do you find yourself creating a label, really?

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Here are some tips that will help you use the Gmail app for iPhone/iPad like a pro:

#1: Configuring Multiple Accounts: Gmail app for iOS lets you sign-up with multiple Google accounts into the app so you can manage all mail from one place. Since you’re using Google’s own app, there’s no dealing with server addresses, POP3/IMAP or anything of that sort. You have just login to your account.

Configure Multiple Gmail Acount on iPhone

To setup more accounts:

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  • In the app, swipe left the inbox view to reveal the mail options.
  • Tap on the account (with the down arrow)
  • Now tap on “Add Account”
  • Login with your account credentials
  • The account will get added to the existing accounts in your Gmail app automatically.

#2: Setting Up a Mobile-only Signature: Mobile-only signatures are important if you want the recipient to know that you’re sending replies/emails from your iPhone/iPad. Not much of a functional feature unless you want others to know that you are on the move as you send emails and replies, Google thankfully made sure to include this option in its app.

Setting Up a Mobile-only Signature on iPhone

To set a mobile-only signature:

  • Swipe left on the inbox view to reveal the sidebar options
  • Tap on the cog icon to get to the settings for the particular account you are in
  • Scroll down and enable “Mobile Signature”
  • You can edit the signature here. Pity we can’t do HTML signatures.
  • Tap on “Done” on top

#3: Set up Vacation Responder in Gmail app: Right below the Mobile Signature option is your Vacation Responder. I have no clue as to how Google decided to pick this particular feature amidst a thousand others available on the web app, but it’s great anyway.

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Set up Vacation Responder in Gmail iPhone app

To setup:

  • Just enable the switch on Vacation Responder
  • Set the date and the message to be sent during this time period
  • Tap on “Done” on top

#4: Make Links Open In-app (Not on Chrome): With new updates, when you tap on a link within an email, Gmail automatically opens the Chrome app (if installed). Similarly, a YouTube video opens in the YouTube app, a Google+ profile in the Google+ app and a Map co-ordinate (or Location) in the Maps app.

Make Links Open In-app (Not on Chrome) on iPhone

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If you don’t prefer this behavior, you can disable it. For instance, I prefer the links open in-app instead of opening a new app. Saves time and processor memory. So how do you get that done?

  • Tap on the cog icon
  • Scroll to the bottom and tap on Google Apps
  • Disable the switch for whatever apps you don’t want to open
  • Tap on “Done”

#5: Label Your Mails: While you can’t create new labels or manage existing ones, you can surely add labels to emails that you want to tag with a particular label. Here’s how to do that:

  • Select the email you want to tag/label
  • Tap on the small down-arrow on top-right of the screen
  • Tap on “Label…” and choose one
  • Done!

#6: Draw a Doodle In Gmail: Did you know that you can draw doodles and send them attached to your email – all within the Gmail app? Well, if you would prefer sending little doodles instead of typed messages (Doodles are great to explain a few things, you know), here’s how to do that:

Draw Doodle in Gmail iPhone App

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  • Tap on the new mail icon on top-right (to compose a new email)
  • Tap on the attachment icon on the right of subject field
  • You get options: Draw scribble or attach a photo
  • Tap on Draw Scribble and doodle your way out
  • Tap on “Done” and the doodle will be attached to your new mail.
Jignesh Padhiyar
Jignesh Padhiyar is the founder of who has a keen eye for news, rumors and all the unusual stuff that happens around iPhone and iPad.


  1. Draw Scribble and Attach a Photo? Thanks for the good article but I still need a full blown PC to use Gmail as this app has no way to attach a file from Drive. Am I missing something?

  2. Why can I no longer use the iOS Gmail app to share links directly from the Chrome app?
    I think it may be related to iOS 8 but have been unable to find any online info?

  3. Wow. This app really stinks. I can’t create a label? Then what’s the point of showing ‘labels’ in the settings? …. and how am I suppose to sort my emails? Really awful.

  4. When I reply to an email on the Gmail app, my signature appears below the email to which I am replying, instead of below the body of my reply. Anyway to fix that?

  5. My gmail inbox page has an “all mail” icon, but no”trash” icon. Makes mail management more difficult than it should be. How do I replace the all mail icon with a trash icon?


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