How to scan documents on iPhone with Notes app

How to scan documents on iPhone with Notes

It might be decades before the world goes paperless. But, until then, we’ll have to scan physical documents to share them digitally. Thankfully, the built-in scanner in the Notes app enables you to scan documents on your iPhone.

Besides, you can also sign, markup, share, and print these documents directly from Notes. These hacks will save you tons of time and energy. So let’s learn how to do it!

How to scan a document in Notes on iPhone

  1. Launch Notes and tap the compose icon.
  2. Tap the Camera icon and select Scan Documents.

    Scan a document in Notes on iPhone
  3. Adjust the phone properly over the document. There are a few tools:
    • Lightning icon – Choose the ideal flash setting, Auto, on or off.
    • Filters (three interlocking circles) – Select between Colour, Greyscale, Black & White, and Photo.

      Adjust iPhone properly over the document to scan
    • Focus – Tap Auto or Manual to switch between the two.
  4. Next, tap the Shutter button.
  5. Here, you can do the following:
    • Adjust edges
    • Retake – If the current image isn’t proper.
    • Keep Scan – When all is good, tap it.
  6. If you have more than one page, move on to the next one and click the Shutter button to scan it.
  7. Once done, tap Save.

    Save scanned document from notes app in iPhone

Notes will now save the PDF of the document you scanned. You can tap the document for a full-screen view. Interestingly, Apple lends a few tools here as well; you can

  • Add more pages (+ icon)
  • Crop the page/pages
  • Add or change filters
  • Rotate the page/pages
  • Delete it
  • Share it via message, email, AirDrop, or email.
Few tools in Notes app on iPhone

Tips and tricks to use the document scanner in Notes

  • Quicker scan – You can directly scan documents from the Home Screen as well. Long press the Notes icon and select Scan Documents.

    Quicker scan in Notes on iPhone
  • Save to Photos – The scanned document can also be saved as images in the Photos app. To enable it, go to SettingsNotes → scroll down, and Toggle on Save to Photos.

    Save notes to Photos on iPhone
  • Save the PDF in Files app – Open the scanned document in Notes and tap the Share icon. Select Save to Files, select the location and then Save.

    Save the PDF in Files app on iPhone
  • Print the scanned document – From the share sheet, select the Print option and complete the process.
  • Scan for Mac – Thanks to Apple’s fantastic ecosystem and a handy feature Continuity camera, you can use your iPhone to scan documents to your Mac directly.
  • Digitize the text – If all you want from the documents is the text and not the photos or formatting, use Live Text. A remarkable feature introduced in iOS 15 allows you to scan and digitize text directly into your notes app.

    Check out our detailed guide to know more about the feature.
  • Sign a document: Apple also offers a digital signature tool within the Notes app. You can add, remove, and share a sign directly from Notes.

    Sign a document in Notes on iPhone

    Here’s how to create a signature and sign the document on iPhone.

Other ways to scan documents on iPhone

The good news is that the Notes app is not the only one; there are other nifty ways to scan and share documents on iPhone.

  • Files App – The benefit of this method is that you can save the document directly to your iCloud.
  • Mail App – In the iOS Mail app, long-press until the menu appears → tap the arrow on the right → select Scan Document.

    Mail App to send scanned document on iPhone
  • Third-party apps – Some document scanner apps out there that bring some fantastic features to the table. And you might want to try them out. Especially if you scan, sign, and share documents regularly.

This is how you can scan documents on iPhone with Notes and perform many other functions that the app has to offer. Have any related queries or questions? Drop them in the comments below.

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