How to back up iPhone and iPad to iCloud, Mac or Windows PC

How to Backup iPhone and iPad to iCloud, Mac, or Windows PC

Your iPhone and iPad are home to some of the most critical data, and unexpected things tend to happen when you expect them the least. I learned this the hard way when I forgot my iPhone passcode. I had to let go of my data to recover it. So, never forget to regularly back up your iPhone or iPad to iCloud, Mac, or computer.

With a full backup onboard, recovering deleted files becomes relatively straightforward. This simple guide will help you understand the types and ways to back up your device easily. Let’s take a look.

Types of iPhone backup and which method is best for you

There are two types of iPhone backup, namely, iCloud Backup and Computer backup. Now, you may wonder, ‘should I backup my iPhone to iCloud or computer?

The answer is not complicated. It depends on your internet speed and allowance, free space on your computer, free iCloud storage, ease of use, etc.

If you want things to be effortless, iCloud backup is the way to go. But if you do not do it right, you will quickly fill the 5GB of free storage and thus have to buy an iCloud plan.

Mac or PC backup on the other end requires your iPhone to be connected to it and can be used to quickly backup. Plus, it requires no internet, which makes it a good option when you are in an airport, different country, or a remote location.

The following table will further help your make the correct choice.

iCloud BackupComputer Backup
The backup is safely saved in the cloud.Backup is saved locally on your Mac or PC.
Backups are encrypted.You have to enable the backup encryption option manually.
5GB free iCloud space that comes with every Apple ID. If your backup size is more (which most likely will be), you will have to pay for a subscription.No storage limitation. It depends on the free space available on your computer.
You can make iCloud backups from anywhere as long as you have Wi-Fi.A Mac or PC is essential to back up your data. You do not require internet, though.
Freedom to choose which apps to backup.You can’t choose to exclude desired apps from backing up. In other words, it will back up all installed apps.
Data included:

→ Device settings
→ App data
→ Apple Watch backups
→ Home screen and app organization layout
→ iMessage, text (SMS), and MMS messages
→ Photos and videos on your iOS device
→ Purchase history from Apple services (music, movies, TV shows, etc.)
→ Visual Voicemail password
→ Ringtones
Data included:

→ Face ID or Touch ID settings
→ Apple Mail data
→ Apple Pay information and settings
→ The data stored in the iCloud.
→ The content you have synced from iTunes/Finder
→ Content from App Store and iTunes
→ The PDFs downloaded directly to Apple Books

Note: Your iOS device backup on a computer won’t include Health, Activity, and Keychain data unless you enable Encrypted Backup.

3 Different ways to back up your iPhone

1. Using iCloud

  1. Open Settings and tap your name at the top.
  2. Tap iCloud.

    In iPhone Settings tap your name and then iCloud
  3. Tap iCloud Backup and enable iCloud Backup.
  4. Your iPhone will automatically backup when it is locked and connected to charging and Wi-Fi.
  5. If you wish to manually do it, tap Back Up Now.

    Tap iCloud Backup and turn it on from next screen

Automatically back up your iPhone to iCloud

Automatic iCloud backups ensure that you have peace of mind and all new data is safely stored regularly in the cloud. Your iPhone will automatically backup without your intervention if you satisfy the following conditions.

  • Follow the above steps to enable iCloud Backup.
  • Make sure iPhone is plugged into charging.
  • Ensure iPhone is connected to Wi-Fi. Backups do not happen over mobile data.
  • Make sure the iPhone’s screen is locked.
  • And finally, it is crucial to ensure that you have enough free iCloud space.

After reading the above points, you may have figured out that the best time for iCloud backups is nighttime when your iPhone is plugged into charging, locked, and satisfies other conditions mentioned above.

How to select which iPhone apps to back up to iCloud

You can choose which apps you want to be a part of the backup and which one to exclude for iCloud.

If you are on the 5GB free plan or wish to speed up the backup process without consuming a lot of data, it is good to prevent unnecessary apps from backing up.

But which apps to avoid? The most straightforward answer is social media apps like Facebook, Instagram, Twitter, etc. These apps already have all the data in their cloud, and once you log in, you get everything back. Thus, it is not necessary to back up these on iCloud too.

Here is how you can turn off certain apps from backing up to iCloud.

  1. Open iPhone Settings and tap your name at the top.
  2. Tap iCloudManage StorageBackups.

    In iPhone iCloud Settings tap Manage Storage and then Backups
  3. Tap to select your device.
  4. From under CHOOSE DATA TO BACK UP, switch off the unimportant apps.

    Select iPhone and turn off apps you do not want to be backed up

2. Using your Mac

The following steps are for Mac running macOS Catalina and macOS Big Sur. If you are on an earlier macOS version, please see the next heading (Using Windows PC).

  1. Connect your iPhone to Mac using an appropriate Lightning cable.
  2. Open Finder and locate your iPhone at the left sidebar. It will be visible under Locations.
  3. Click Trust if you see. Now, unlock your iPhone, tap Trust, and enter the iPhone passcode when asked.
  4. Go to your Mac, and in Finder, you should see your iPhone and its details.
  5. Next to Backups, make sure ‘Back up all the data on your iPhone to this Mac‘ is checked. If you wish to back up Health and Activity data, click Encrypt local backup.
  6. Finally, click Back Up Now. Please wait for it to finish.

    Select your iPhone in Finder and click Back Up Now

Pro Tip: In Finder or iTunes, check the box for ‘Show this iPhone when on Wi-Fi.’ This will let you back up iPhone and sync content wirelessly when both the phone and Mac are on the same Wi-Fi network. No Lightning cable needed!

3. Using Windows PC

In the steps below, we will be using iTunes to back up the iPhone on Windows PC. Download iTunes from the Microsoft Store or Apple’s website on your system. On macOS Mojave and earlier, iTunes is already installed.

  1. Connect your iPhone to Windows PC or old Mac.
  2. Launch iTunes.
  3. If you see a popup saying, ‘Do you want to allow this computer to access information on iPhone?’ click Continue.
  4. Next, unlock your iPhone, tap Trust, and enter its passcode. You have successfully allowed your iOS device to appear on iTunes.

    Click Continue and Trust your iPhone to show it in iTunes on Mac or PC
  5. Now, in iTunes, click the tiny iPhone icon at the top bar.
  6. Under BackupsManually Back Up and Restore → click Back Up Now.

    In iTunes locate your iPhone and click Back Up Now

Tip: You may also check ‘This Computer’ under Automatically Back Up to make the process easier whenever you sync your iPhone.

How to Archive an iPhone backup on Mac and Windows PC

New backups replace old ones in Finder and iTunes. That means, if you create a backup today, it will replace yesterday’s. But if you wish to save some specific data from the old backup for safekeeping, you may archive it.

This will prevent it from overwriting. And when you click back up, Finder/iTunes will make a separate backup file instead of replacing the existing one.

  1. Connect your iPhone to Mac or PC and open Finder or iTunes, as appropriate.
  2. Locate your iPhone and click Manage Backups.
  3. Right-click a backup and click Archive.

This is how you can backup your iPhone to iCloud or a computer. I believe the above guide helped you make a copy of your iPhone data to keep it safe. Have more questions that aren’t answered below? Please mention them in the comments section.

Q. Can I use my iPad backup on iPhone while restoring and vice versa?

Yes. You can use your iPad back up and restore it on iPhone and vice versa. But it is worth knowing that specific device-only apps won’t be made available. For example, WhatsApp is only available on iPhone and not iPad. If you restore iPhone’s backup on iPad, this app won’t be transferred.

Q. Can I have both iCloud and computer backup?

Yes. You can have both backups. Connect your iPhone to the computer and make a backup. After that, use the iPhone Settings app to make an iCloud backup.

Q. Can I backup my iPhone and iPad to the same computer?

You can backup your iPhone, iPad, iPod touch to the same Mac or PC. Even if you have multiple iPhones and iPads, this should not be a problem. All device backups will stay separate.

Q. Can I use my iPhone while it is backing up?

Yes, you can use your iPhone while it is backing up to a computer or manually to iCloud.

Q. Does backing up iPhone save photos?

Yes. When you backup your iPhone to a computer or iCloud, it backs up the photos and videos in the Photos app. However, the computer backup does not include the photos synced to the iPhone using Finder, Mac’s Photos app, iTunes, or uploaded to iCloud Photos. The iCloud backup does not contain the pictures and videos stored in iCloud Photos. This is because saving to iCloud backup will make unnecessary duplicates.

Q. How do I backup my iPhone when iCloud is full?

You can either free up iCloud space, choose only essential apps to be a part of the iCloud backup (which will reduce the backup size), or purchase a suitable iCloud subscription.

Q. How long does backing up iPhone take?

It depends on the data that your iPhone holds (and the internet speed). Usually, first-time computer backups are quicker than iCloud backups. After that, the incremental backups may happen faster.

Q. What happens if you unplug iPhone during backup?

The computer backup will fail. And if you are manually backing up to iCloud, nothing will happen if you unplug it. However, the automatic iCloud backup will pause if the iPhone is unplugged.

Q. How to turn off iPhone backup notifications?

If you have enabled the feature but not backed up the iPhone to iCloud in a while, you will see a notification asking you to do the same. Open the Settings app > tap it at the top > tap Ok. Not recommended, but if you make a computer backup, you may also turn off iCloud Backup to get rid of this notification.

Q. Can I get rid of iPhone backup failure?

Restart your iPhone. After that, open iPhone Settings → tap your name at the top → iCloudiCloud BackupBack Up Now. It should back up correctly.

Q. How to back up iPhone to external hard drive?

You can change the Mac or Windows PC location where the Finder/iTunes makes the iPhone backup. The steps are straightforward. You can learn how to do that here.

Q. How to restore iPhone from backup?

You can restore the iPhone from a backup using a Mac or PC. Go to SettingsGeneralResetErase All Content and Settings. Next, while setting up the iPhone, choose to restore the backup from iCloud.

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