How to save an email as a PDF on iPhone, iPad, and Mac

How to save email as PDF in Mail app on iPhone, iPad, and Mac

Email communication is crucial in both personal and professional settings. Moreover, saving important Apple Mail conversations as PDF files offer significant benefits, such as record-keeping, sharing emails as attachments, and archiving for future reference.

If you, too, wish to effectively manage and preserve your digital correspondence, then this guide is all you need. Without any further ado, let’s understand how to save an email as PDF using Mail app on iPhone, iPad, and Mac.

How to save emails as PDFs in Mail app on iPhone or iPad

  1. Launch the Mail app on your iPhone or iPad.
  2. Open a mail you wish to save as PDF.
  3. Tap the reply to icon.
  4. Swipe up the interface → Select Print from the pop-up menu.

    Select the mail, tap the reply icon, tap print in mail app
  5. Tap the Share icon → Swipe up the Share Sheet and select Save to Files.

    Tap the share icon and press save to files in mail app
  6. Select a directory in iCloud Drive or On My iPhone on the Browse menu.
  7. Once you’ve designated a folder, tap Save to conclude the process.

    Select the file location and press save in the mail app

Simple, right? Now, you can visit the folder you select to use the PDF file you created.

How to convert an email to PDF using Mail app on Mac

  1. Launch the Apple Mail app on your Mac.
  2. Select a message or mail of your choice.

    Select a mail from the mail app
  3. Click on the File option from the menu bar.
  4. Select the Export as PDF option.

    Click file from menu bar and export as PDF
  5. Now, choose a destination from the from-down menu.
  6. Press Save to conclude the process.

    Select a file location and press save

Save multiple emails as PDFs at once in Mail app on Mac

  1. While in the Mail app, go to File → Select Export as PDF.
  2. Choose a location as per your preference.
  3. Hit Choose to save all selected emails as PDFs.

    Select a file destination and press choose


Can I save multiple emails as a single PDF file?

If you’re using Apple Mail on Mac, you can save multiple emails at once. However, on the iPhone and iPad, you can only save one mail at a time.

Will saving an email as a PDF preserve its attachments?

Yes, when you save an email as a PDF in Apple Mail, the PDF file will include any attachments that were present in the original email. This ensures that all the content, including attachments, is preserved in the converted PDF.

Can I save an email as PDF with customized settings, such as page size or orientation?

Yes, whilst saving the email as PDF via iPhone or iPad, you are enabled with multiple customization options to tweak with. But remember, the Mail app on Mac does not allow this feature.

Can I save emails as PDFs even when offline?

You typically need an active internet connection to save emails as PDFs in Apple Mail. However, if you have already opened the email before going offline, you can save it as a PDF without an internet connection. Just ensure that you have previously loaded the email content.

It’s that simple!

All in all, by mastering this essential skill, you can now effortlessly convert your important email conversations into portable and easily shareable PDF files. Whether you need to forward emails as attachments, store them for future reference, or create a digital archive, the ability to save emails as PDFs offer unparalleled convenience and flexibility.

Thank you for reading. Feel free to drop your thoughts in the comments below.

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