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How to schedule FaceTime calls on iPhone, iPad, and Mac

When it comes to video conversations, FaceTime has emerged as the go-to option for Apple users. And with the latest updates, you can now plan video or audio calls in advance. If you’re wondering how, then follow this guide to learn how to schedule FaceTime calls on your iPhone, iPad, and Mac.

How to schedule FaceTime calls on iPhone or iPad

  1. Launch Calendar on your iPhone or iPad.
  2. Based on your preference, enter the Title of the Event.
  3. Tap Location or Video Call → Select FaceTime when prompted.

    Tap the + icon, enter the title, select FaceTime in Calendar app
    • Specify the Date and Time to initiate the call. Designate a Travel Time if applicable.
    • Repeat: If you tend to establish this call on a regular basis, set a Repeat rate.
    • Calendar: For those who operate multiple Apple IDs, tap the Calendar option and pick the account that suits your needs.
    • Invitees: Enter the Email-ID of the participants to set up an invite list for the event. Alternatively, tap the (+) icon to select the invitees from saved contacts. Tap Done to save your preferences.
    • Alert: You can pick a time slot you seek to notify the participants regarding the upcoming scheduled FaceTime event.
    • Add attachment: You can even share important information with the participants via attaching files or documents beforehand.
    • URL/Notes: Finally, based on the situation, you can add a URL or tag a Note along the invite to every invite.
  4. Once your event is all set up, hit Add to conclude the process.

    Tap Add in Calendar app

Simple, isn’t it?

How to edit or delete scheduled FaceTime calls on iPhone or iPad

  1. Launch Calendar and locate the scheduled FaceTime event.
  2. Tap the event → Hit Edit to modify the event.
    I have set an Alert to demonstrate the process.
  3. Upon confirmation, tap Done to save the changes.

    Tap the meeting, edit, make changes, Add in calendar app
  4. However, if you seek to delete the session.
  5. Open the event in Calendar → Tap Delete EventDelete Event when prompted.

    Select the event, tap delete, delete event in calendar app

How to schedule FaceTime calls on Mac

  1. Access Calendar on your Mac.
  2. Click on the (+) iconName the Event.
  3. Press Return or select the same to tweak your preferences.

    Tap the + icon, Enter the Title of event in Calendar on Mac
  4. When prompted, click Add Location or Video Call.

    Click Add Location or Video Call in Calendar on Mac
  5. Type FaceTime and select FaceTime from the results.

    Search FaceTime and select the same in calendar on Mac
  6. Alternatively, you can tap the camera icon and select FaceTime directly.

    Select FaceTime from the camera icon in event on mac
  7. Here, you can modify the event to your preference.

    Modify the Event to your preference in Mac

Edit or delete scheduled FaceTime calls on Mac

  1. Launch the Calendar and locate the event.

    Select the meeting in calendar on Mac
  2. Right-click the event and access the Get Info option.

    Click Get Info for the event in Calendar on Mac
  3. Now, make the required changes and close the pop-up window.

    Make changes in event in Calendar on Mac

Note: To delete the scheduled call, right-click the eventDelete.

Click the delete option to delete the even in calendar on Mac

The techniques for scheduling a FaceTime call are insanely convenient. But wait until I tell you about the next one. Did you know you can organize a FaceTime call and share the link to it? The receiver can then use this link to jump on the call as many times as possible at a fitting time.

On iPhone and iPad

  1. Open FaceTime on your device.
  2. Tap Create Link.
  3. Share the same via any medium that is feasible to you.

    Tap create link in FaceTime, share the link with any medium in FaceTime

On Mac

  1. Launch FaceTime → Click Create Link.

    Click create link in FaceTime on Mac
  2. You’ll be prompted with a list of options you can use to share the link with the significant user.

    Select a way to share a FaceTime link on Mac

Note: This link can only be terminated by the owner and is set to last indefinitely. Hence you can use it over and over again if you desire.

Can I schedule a FaceTime call without an internet connection?

Scheduling a FaceTime call in Calendar does not require an internet connection. However, you must have an active cellular or Wi-Fi connection in your device for a successful FaceTime call.

Can I schedule a group video call on FaceTime?

Yes, you can use the “Invitees” option to add multiple participants to the event. This will automatically result in the setting up of the group FaceTime.

Wrapping up

Gone are the days when you had to set up or organize a call with seconds on the clock. This guide can help you to schedule a FaceTime call on your Apple device.

Thank you for reading. Please share your thoughts in the comments below.

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  • Suraj

    Suraj is an operations head on the iGB team. He contributes to the social media section along with tips and tricks for iPhone, Apple Watch. Apart from blogging, he likes to work out as much as he can in his gym and love to listening to retro music.

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