iWork is a great way to produce documents, spreadsheets and presentations on your iPhone, iPad and Mac. For reasons best left to the debaters, iWork has a charm over Office but it’s not as expansive. Nevertheless, when it comes to security, iWork works just as good.
If you’ve ever wanted to password-protection iWork documents, you can do it in many ways. You can secure an iWork document right on your iPhone/iPad, on the Mac and through iCloud (iWork on iCloud.)
How to Password Protect Your iWork Documents in iOS 8 and OS X
Step #1. From Pages, Keynote or Numbers, open the document that you want to secure with a password
Step #2. Tap on the wrench symbol to access its Settings.
Step #3. Select Set Password from the list and enter a password and a hint.
As you set a password, a small lock icon will appear on that particular document indicating that it’s secured with a password.
You can see that the next time you try to access this document; it will ask you a password (from any Apple device or iOS/Mac/iCloud/native OS X app).
You can also set a password for an iWork document from iCloud. Here’s how:
Step #1. Open and login to iCloud.com.
Step #2. Now open the document from Pages, Numbers or Keynote app.
Step #3. Click on the wrench icon to open the Settings.
Step #4. Select Set Password from the list. Enter a password and a hint.
Just as in iOS, the next time you try to access this document; it will ask you to enter the password (from any Apple device or iOS/Mac/iCloud/native OS X app).
Note that in all these cases, you’re securing just one particular document. When you share it through email (as an attachment) or via iCloud (as a shared document), the person opening the document will require the password to open it.
Given all the encryption, it is still a flimsy way of protecting documents.