Limited memory space is one of the most challenging issues for iPhone users particularly for those having a specific limit of 16 GB. Therefore, upgrading the device to 32 or 64 GB doesn’t seem practical, yet a little consideration over iPhone file management tips can help you save your data in an organized manner, hence maximizing the memory space. As a matter of fact, even those with 64 GB iPhone cannot store everything they like on their device.

Even if you are a Mac user, you need to keep your files and other data in an organized manner to get the best output from your system. You have photos, videos, presentations, music files, messages, and much more on your Mac machine. However, as you are dealing with a sophisticated device, therefore, always take reliable actions, whatever be the task.

iPhone and iPad File Management Tips

iPhone and iPad File Management Tips

iCloud Storage

This is undoubtedly the most preferred option when it is about managing the data on your iPhone, Mac machine, iPad, or any other Apple device. You can avail numerous, yet exclusive benefits by setting up an iCloud Account. Not only does it help backup your valuable data, but also stores bulk files of various formats including audio, video, music files, and documents. Always keep track of the iCloud storage and keep it organized by deleting unnecessary data such as redundant backups, email files, messages, etc.

How to Stop Apps from Accessing iCloud Drive in iOS 10 and macOS SierraTo view the storage capacity on your iPhone running iOS 8 or later, tap on Settings, then iClouds. Select Storage and then click on Manage storage. For earlier versions of iOS, click on Settings, then iCloud and then select Storage & Backup. Once space is available, you can save more files from the iPhone and Mac on iCloud and delete them from the device for organized manageability. Moreover, iPhone and iPad data recovery is no more a difficult task if the data is available on iCloud.

Drop Excess Files in Dropbox

Dropbox has become a reliable file manager with consistent updates and improvements. Not only is the application easily accessible on iPhone and other devices, but is also a one-stop file management solution for photos, videos, and documents. You can select to add items to the Favorites folder.

It offers three different options to select from. This includes a 2 GB basic version for individuals, Pro version for a wide storage, and extended features with 1 TB data limits. Upgraded versions are available for Business users with customizable features. You can keep your important files here while saving those that require frequent access on the device itself.

Remove Unnecessary Files or Folders

This is, in fact, an easier and straightforward file management strategy on your iPhone, Mac, or any other Apple device. Delete the files that are not required anymore and then restart the iPhone. You can also select the same tip for applications that you have not used for a long time. Each time the iPhone is used, some footprints of tasks are left over.

Restart your device!

To be practical, the free applications and programs can be downloaded anytime when required. Keeping bulk files on the iPhone affects the performance of the device and makes it inefficient. Also, upload and download tasks take more time when you have a bulky device full of unnecessary files. Always keep files in folders for more manageability.

Delete iMessages & Messages

Erasing messages from the iPhone as well as Mac machines helps to make space on the device and to manage files in a better way. This free space can be allotted to the data files stored on the iPhone, and more files can be stored. Some messages are received from mobile service providers, banks, and online stores for the promotion of their products and offers.

It is recommended to make a habit to erase messages as soon as you realize that they are of no use or are no longer required. More and more free space on the device makes room for files and folders, thus making them organized. To delete a message, go to Messages and then select the message that needs to be deleted and slide it to the left.

Backup & Erase Multimedia Files

Multimedia files eat up a higher volume on the memory. It is recommended to keep these files on an external media or USB so as to manage iPhone and iMac devices effectively. Backup multimedia files before erasing them permanently from the device. Always keep a close track on the Photo Album. Sometimes, messaging apps such as WatsApp results in receiving some repeated images, videos, and audio files. So it requires cleaning up of more than one copy of the same file to manage the documents, audio, and video files.

Check Photo Stream and keep it on to access the images taken from iPhone or the iPad as well as the pictures uploaded to Mac. Afterward, you can erase the images from the iPhone Camera Roll to make space for other files and applications. To do this, go to Settings, click on Photos & Camera and then turn the option “Upload to my Photo Stream” on.


The above tips would help manage the space on your iPhone or Mac and assist in organizing files and folders in a more streamlined manner. This will further optimize the performance of the device to a considerable extent.

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