Whether you are using iPhone or Mac, managing files properly is very important. There are two major advantages of perfect file management on iDevices It won't let your device be cluttered. It will prevent the iCloud storage from going overboard.
Fortunately, macOS Sierra has tried to solve the file management issue with the introduction of “Optimized Storage” feature. Once enabled, it automatically removes the old or unused files from your Mac and stores them to iCloud. You can download those items from the cloud whenever you want.
How to Use Optimized Storage in macOS Sierra on Mac
Step #1. Click on the Apple icon at the top-left corner of the screen.
Step #2. Now, choose About this Mac in the drop-down menu.
Step #3. In the System Storage window, you need to click on Storage tab → Click on Manage.
Now, you should see the four Optimized Storage options on the right side of the window.
- Store in iCloud
- Optimize Storage
- Empty Trash Automatically
- Reduce Clutter
#1. Store in iCloud
It will affect your iCloud Storage limit. But, if you have already enabled Desktop and Documents Syncing as well as iCloud Photo Library, it won't affect your iCloud storage limit.
Step #1. Click on “Store in iCloud” tab.
Step #2. Then, check the box for Store files from Desktop and Documents in iCloud Drive. It will store the files which are on your desktop and in the Documents folder.
Step #3. Check the box for Store photos and videos in iCloud Photo Library. It will store your entire original photos and videos in iCloud.
Step #4. Click on Store in iCloud again to allow the iCloud syncing.
#2. Optimize Storage
Optimize Storage lets you store the media (like movies as well as TV shows you have watched on iTunes) which is not in the cloud. You have the option to re-download the media if you wished to watch it later. Besides, it allows you to store your email attachments as well.
Step #1. Click on Optimize.
Step #2. You need to click Optimize again to allow it to remove the iTunes movies as well as TV shows you have already watched.
#3. Empty Trash Automatically
It will automatically erase the files left in the trash for over 30 days.
Step #1. Click on Turn On which is in the Empty Trash Automatically section.
Step #2. You have to click on Turn On again in order to confirm.
#4. Reduce Clutter
“Reduce Clutter” allows you to clean up files manually on your Mac. It makes easy to identify old or large items which you might not need any more.
Step #1. Click on the Review Files button in the Reduce Clutter section.
Step #2. Now, select the file categories in the sidebar. As for instance, you can choose Documents, GarageBand, Applications, iOS Files, iTunes, or Trash. Check out the storage occupied by any file in the list. If you no longer want any item, remove it.