How to Migrate from Apple Mail to Outlook for Mac 2011

Setting up your email profile on a client application eases mailbox access since you can read and write email messages right from your desktop. You do not have to sign in every time when you need some or all the information stored in the mailbox. Simply launch the client, open the respective folder, and get the required information. However, you must be careful about security of your mailbox, as the same may also be accessible to anyone who you do not want it should be.

How to Migrate from Apple Mail to Outlook for Mac 2011

Mac OS X has an inbuilt email client namely Apple Mail or Mac Mail or Mail that is compatible with IMAP, POP3, SMTP, and Exchange accounts. Apple Mail today is available in its 7th and stable version, including emailing, contacts and calendar, and many other features. However, more and more people are upgrading from Apple Mail to Outlook, aiming for attaining high security of information, which is not up to the mark in Apple Mail since the information is sent in plaintext form by default.

Apple Mail Mailbox

The emails, contacts, calendar, and other data in Apple Mail mailbox is stored locally in an .emlx file and this format is strictly associated with Apple Mail. Well, I do not say that other data files cannot have the same .emlx file extension, but Apple Mail is not going to open them unless they are created by a similar email client. When it comes to manage your mailbox, Mail allows you drag an item in the mailbox from one location to another and drop it. In fact, different folders are organized in Apple Mail, but they are not as secure as you want them to be.

Outlook for Mac Mailbox
Understanding the needs for mailbox security, Microsoft developed Outlook for Mac users. This led to a revolution for mailbox migration from Apple Mail to Outlook for Mac 2011 (i.e. the most recent version of Outlook for Mac OS X based computers). Outlook for Mac 2011 is fully-fledged email client that comes along with the brand name Microsoft – The Software Giant. Considering mailbox portability and many other key features, that Apple Mail has not provided yet, Mac users have set up their mind for an upgrade.

How to Migrate from Apple Mail (.EMLX file) to Outlook for Mac 2011(.RGE file)

When it comes to migrate from Apple Mail to Outlook for Mac 2011, you must have a reliable email converter for Apple Mail to Outlook 2011 conversion since you cannot import Apple Mail’s data file (*.emlx file) into Outlook for Mac 2011 client directly.

In contrast, since Outlook for Mac data (*.rge file) file is completely different from that of the Apple Mail’s data (*.emlx) file, Outlook client fails to read data files of other types. However, you can manually transfer your Apple Mail data to Outlook for Mac 2011.

In case your Apple mailbox contains data downloaded from a Non-Exchange Server, you can easily migrate it to Outlook 2011 in the following steps:

Migrate Accounts, Rules, and Signatures

  • Close Apple Mail on your Mac machine and open Outlook for Mac 2011
  • Click File menu and choose Import in the context menu.
  • On the Import wizard, select the “Information from Another Application.”
  • Click the Next button.
  • Select the items to export and then click the Next button.
  • When done, click Finish.

With the aforementioned steps, you are done importing Apple Mail’s mailbox items like Accounts, Rules, and Signatures. For more stuff, proceed with the next section of this post.

Calendar is one of the most valuable features added to your mailbox, which enables scheduling meeting and events. Such activities are vital from business viewpoint and you cannot leave such sort of data just like that. However, the calendar in Outlook (*.ics format) is completely different from iCal calendar on Mac OS X. For this, you need to take a different way. See how you can migrate your calendar events and related to-do entries from Apple Mail to Outlook 2011.

Migrate Calendar and To-Do Entries

  • Launch Apple iCal and click File, and then choose Export.
  • Type-in a name for the export file and choose a location to save it.
  • Click Export button.
  • Switch to Outlook 2011 and press ‘Command+2’ keys to open calendar.
  • Switch to the location where you saved the file exported from Apple iCal.
  • Drags the files exported from Apple iCal and drop it into the Outlook calendar.

With the aforementioned steps, you are done exporting, and then importing the Apple iCal data into Outlook calendar. For Apple Address Book, go on with the next section.

Address Book is a crucial component of the mailbox, which stores all the contacts with which you exchange the information most frequently. You certainly do not want to leave any of those precious contacts during mailbox migration. See how you can migrate Apple Address Book to Outlook 2011.

Migrate Apple Address Book

  • Launch Apple Address Book and select the contacts that you want to migrate to Outlook. (Based on the requirements for such crucial piece of information, you must be migrating all of them. Therefore, select all the contacts.)
  • Now, grad the contacts from Apple Address Book to our desktop. (This will create each contact as a separate file that you have to use further.)
  • Switch to Outlook and press Command+3 keys to open Outlook Contacts.
  • Switch to desktop and select all the contacts, and then drag them to Outlook Contacts.

Note: The Groups created in Apple Address Book are not migrated as groups in Outlook. However, they are given the same categories.

Not Migrated All the Data? Well, you did not forget to migrate your emails – the vital stuff in the mailbox, but there is no such trick for the email messages. Since you cannot leave even a single email message, use Apple Mail to Outlook 2011 conversion software and get all the stuff converted to its corresponding Outlook mailbox data. Use a reliable mailbox converter to get the intended job done efficiently.

Find detailed reference at: