Efficiency is the key to making a business more successful. This is true whether you’re a startup, or a big multi-national business. Looking for efficiency in everything you do will allow you to get more done and be even more profitable in everything you do. Switching to using video conferencing allows you to get more done in a shorter period of time, but just because you’re using video conferencing, it doesn’t mean you’re using it as efficiently as possible.
When you have conferences, or you’re setting up new service there are a few things to keep in mind. If you follow these tips, you’ll start having more efficient video conferencing and you’ll get more done. And check out some of the top iPad video conferencing apps that we’ve lined up.
Also Read: The Best Video Chat Apps For iPad
Make Sure You Have the Best Software
If you have good software, you’re going to have a little less trouble getting everyone one the call and maintaining the quality of the call. Make sure you’re searching for the platform that does more than promise great web conferencing. You should also pay attention to the reviews and testimonials of the people who have been using the platform for the ways you’re going to use it. Few bad reviews here and there do not exactly entail a bad service. If you find a service with all glowing reviews, you may just have the right company for your needs. Talk with the company about how you’re going to use the software and make sure they’re going to provide you with the right solution so you’re going to be able to connect with ease. This is especially important if you’re planning on having people log in to the conference from mobile devices.
WebEx for iPad
Cisco’s WebEx for iPad is one of the most popular video conferencing apps. It is the standalone app for a variety of services from the WebEx suite. The features include voice-activated video switching (that theoretically works great), file attachments and sharing, content and video simultaneously and a meeting manager that makes it a worthwhile app.
Make Sure Everyone Is On Time
One of the cardinal sins when you’re running a web conference meeting is to be late to the meeting, according to FOX Business. The other party will not know what is going on and they will start doing something else. This means you need to coordinate everyone who will be on the call in the best way possible. If your web conferencing is all in-house on your end, you should make sure everyone is logged on before the time of the call. This way, as soon as you’re ready to create the connection, everyone will be on the call waiting to get started. This kind of coordination can be difficult when you don’t have everyone in the same room, so a concerted effort has to be made to remind people about the call. Send out reminders through an automated email system the day before the meeting, the day of the meeting as well as a few minutes before the meeting. If it’s possible to send the reminders directly to the mobile devices of those who will be on the call, this will allow you to get the message through more easily than a standard email.
GoToMeeting is a full-fledged, dedicated video conferencing app built for the iPad. With a GoToMeeting account, you can use the app to manage all your meeting schedules, notes, files and more. What makes GoToMeeting so popular is the ease of use. The interface is a huge advantage too. It connects users from across various platforms so it’s one of the most supportive/supported video conferencing systems too.
Get Organized for the Meeting
As soon as everyone is on the line, you don’t want to dawdle about, trying to get everyone on point, according to Computer Weekly. Rather, everyone on your end should be up to speed about what you’re going to cover in the call and how you’re going to cover it. Once the meeting starts, you should be able to hit the ground running. It might be helpful to have a pre-conference meeting with your people. Make sure everyone is clear about who is going to talk about what subjects and go through any required presentations. This will be a good way to have a dry run of what will happen in the meeting. It is the perfect time to work out any kinks in your meeting, so that it goes as smoothly as possible.
Fuze is an ultra-popular client for video conferencing via iPad. It integrates seamlessly, allowing you to start video conferences instantly. You can pick participants from your address book. The file sharing support is excellent. You can actually make the meetings interactive and engrossing by including presentations, videos and many other media into your conferences. Fuze Meeting’s interface is simple and elegant. One of the cooler things about Fuze Meeting is that you don’t need a Fuze account to join a meeting. You just need one (free) to start a conference.
Get to the Point and Get through the Meeting
When you have a meeting in person, there’s a tendency to engage in social niceties. Everyone wants to have personal discussions about what’s going on in one another’s world. This is not going to fly during a video conference. As soon as the meeting starts, it’s time to get down to business. According to The Wall Street Journal, this means you don’t have to have as many meetings as you might have needed to have in the past. Businesses who used to be accustomed to having meetings every day can now limit them to three times a week or fewer. Make sure that everyone is getting right to the point in the meetings, so the meeting can be done even faster and everyone can get back to what they’re doing. Your clients will appreciate this approach to video conferencing as well, since they have a lot to do.
If you use Adobe Connect, the official iPad can be useful. It’s a versatile app with features that include support for presentations, doc sharing, meeting management, admin controls that lets you grant or revoke access/roles and much more. You’ll obviously need to be kind of proficient with Adobe Connect to make the best use of the iPad app. Also, Adobe Connect’s iPad app is not true video conferencing (in the complete sense). But it works just as well when you have to share files, do presentations and more.