How to share and export Calendar from iPhone or iPad

Written By Rachel Reviewed By How-to iPad iPhone 5 Min Read

Since our iPhones are always with us, the Calendar app tends to have our most current schedules. Sometimes, you might want to share or sync your calendar with other calendars or devices. For instance, you might want to combine your personal schedule with your professional commitments.

Sharing your calendar from your iPhone or iPad with other Apple folks is super simple using iCloud. Let’s walk through some easy steps to share your Apple Calendar on your iPhone or iPad.

How to share Calendar on iPhone or iPad

If you want to export your Calendar to another tool or device, the only way is through iCloud.

First, you’ll need to sync your iPhone Calendar to iCloud. Then, you may share an existing or new iCloud Calendar. Don’t worry, we have detailed all the steps below:

  1. Head to Settings → [your name] → iCloud.
  2. Tap Show All.

    Go to Settings, your name, iCloud and Tap Show All
  3. Select iCloud Calendar → Toggle on Use on this iPhone.

    Go to iCloud Calendar and toggle on Use on this iPhone

Now that you’ve enabled iCloud Calendar, you can create a new calendar or share an existing iCloud calendar.

To create a new iCloud Calendar:

  1. Open the Calendar app → select Calendars at the bottom → Tap Add Calendar.

    Tap Calendars at bottom and select Add Calendar
  2. Select Add Calendar, enter a name, and choose a color for your new calendar.
    Be sure to use iCloud for the account if you have several accounts.
  3. Tap Done.

    Tap Add Calendar then add details and tap Done

Share an iCloud Calendar:

Now that you have a calendar to share, you can add one or more people in iCloud to join the calendar.

  1. Tap Calendars, tap the Info (i) button beside the calendar you want to share.
  2. Then select Add Person.

    Tap Calendars, tap the Info button and Select Add Person
  3. Enter their name or email address, or tap (+) to browse names from your contacts list.
  4. Tap Add → Done.

    Add name or email, tap Add and Then done

How to manage Shared Calendar on iPhone or iPad

After you invite a person to share with your calendar, you can manage their access to it. To allow or disallow editing:

  1. Go to the calendar.
  2. Tap the Info (i) button → Select the person’s name.
  3. Toggle Allow Editing on or off, based on your requirement.

    Tap info icon then select person name and toggle on Allow Editing
    • If you decide to stop giving them access to your calendar, tap Stop Sharing.

      Tap Stop Sharing and select Remove

You’ll receive notifications whenever someone modifies the calendar. If you don’t want to receive them:

  1.  Head to Settings → Notifications → Select Calendar.

    Tap Notifications and Select Calendar
  2. Tap Customize Notifications.
  3. Toggle off Shared Calendar Changes.

    Tap Customize Notifications and Toggle off Shared Calendar Changes

How to share read-only calendar from iPhone

If you want to share your calendar with others but don’t want to give them the freedom to alter anything, you can send them a read-only calendar. To do this:

  1. Open the Calendar app on your iPhone → Go to Calendars at the bottom of the screen.
  2. Tap the info (i) button beside the iCloud calendar you want to share.
  3. Toggle on Public Calendar.
    A Share Link option will appear below it. Tap it and select how you want to forward it.

    Select Calendar, tap info icon, toggle on Public Calendar and share link

You can send it via AirDrop, Messages, Mail, or other messaging options like Facebook Messenger and Whatsapp.

How to export iPhone Calendar from iCloud.com

If sharing isn’t possible or you want to merge your calendar to another calendar, you can export your calendar as an ICS file instead.

  1. Go to iCloud.com → Sign in with the same Apple ID on your iPhone → Select Calendar.
  2. Hover your pointer over the calendar you want to share on the sidebar. Click the Share (person) icon.

    Hover on Calendar in sidebar and select person icon
  3. Toggle on Public Calendar and copy the link → Click Save.

    Toggle on Public Calendar, copy link and tap Save
  4. Paste the URL of the shared calendar in your browser’s address field, but do not click Return or Enter.
  5. Change webcal at the leftmost portion of the URL to http and press Return or Enter.

    Remove webcal and replace it with http
  6. A prompt asking permission to download an ICS file on your computer will appear. Select Allow.

    Select Allow
  7. Add the Calendar to your calendar client, such as Outlook or any other similar app.
  8. Go back to iCloud and turn off Public Calendar sharing.

Wrapping up…

Sharing your Apple Calendar with other Apple devices is straightforward. If you need to sync with a different calendar or a non-Apple device, you need to export your calendar. It’ll take a few extra steps, but it’s definitely possible.

Have any of these methods proven helpful for you? Please feel free to share your experiences and feedback below!

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By Rachel Contributing Writer
Rachel, an experienced Apple technology writer since 2021 and a long-time user since 2003, began her journey with a silver iPod Classic. Currently, she owns an array of modern Apple gadgets. At iGeeksBlog, her expertise shines through in the crafting of comprehensive how-to articles, informative guides, and well-curated roundups.
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